Symposia Guidelines and Application

Satellite Symposium Application

The online Satellite Symposium application link will be available mid-February and will be provided below to submit your application. If you have not used the ASHP Shopping Cart, you will need to register as a new user.

• Apply for a Satellite Symposium (Application opens mid-February)

Location

Symposia will be held at official Pharmacy Futures hotels. All space requests must be approved and coordinated through ASHP. Space will be available on a first-come, first-served basis, based on hotel availability.

Schedule

Sessions may be conducted Saturday through Wednesday during times that do not conflict with ASHP programming and exhibits.

Permissible Times

• Saturday — any time before 2:00 p.m. and after 4:00 p.m.
• Sunday — any time before 7:45 a.m.

Morning programs

• Monday, Tuesday, Wednesday — any time before 7:45 a.m.  All programs must conclude by 7:45 a.m.

Evening programs

• Monday and Tuesday — 5:30 p.m. start time
  We recommend a 5:30 p.m. start time, as ASHP sessions do not conclude until 5:00 p.m.

Cost

The cost of a satellite symposium is $3,825 per CE hour for exhibiting companies and $7,600 for qualifying non-exhibiting companies with a one-hour minimum. Full payment must be submitted online using a credit card. Specify the required number of CE hours as your quantity during your online purchase. Time is charged in one-hour increments. Round up for each half credit offered. Do not include mealtime as part of your fees, unless you have a speaker during the meal. Organizations may incur a charge from the hotel for food and beverage, audiovisual, and the meeting room rental.

Note: Organizations are not required to be exhibitors at the ASHP Pharmacy Futures to sponsor a Satellite Symposium. However, non-exhibiting companies must meet ASHP's qualifications for exhibitors as specified in the Exhibitor Rules and Regulations.

Meeting Room, Audio Visual and Food/Beverage

ASHP will assist with placement of your program in official ASHP meeting hotels. For food and beverage, organizers may consult directly with the hotel once meeting space has been assigned. Encore is the official provider of audiovisual and computer vendor needs for the ASHP Pharmacy Futures. You may opt to use the meeting hotel’s in-house provider, if it is a company other than the ASHP official provider for your event.

Speakers

All speakers, moderators and organizer’s staff for commercially-supported events must be registered for the ASHP Pharmacy Futures 2024. This cost is not included in the symposium fee. To be admitted to the meeting room, they must be wearing their ASHP meeting badges. The organization coordinating the commercially supported event is responsible for ensuring that all speakers and moderators are registered in advance of the session. A one-day meeting registration rate is available.

Signs

One professionally produced sign, not to exceed 30"x40", may be displayed outside your assigned meeting room. ASHP does not permit the distribution or placement of symposium flyers or signs in any other area of the convention center or meeting hotels. The commercial supporter or organizer may display a sign in their exhibit booth. ASHP reserves the right to discard signs and flyers of any organization violating this policy.

Symposium Promotion

Activity brochures, signage, and other printed material must include the following phrase, “A Symposium conducted at the ASHP Pharmacy Futures 2024.” No other phrase or reference to ASHP or the ASHP Pharmacy Futures is permitted. Activity organizers may not use the ASHP logo or ASHP Pharmacy Futures graphics on symposium materials and may not list ASHP as a co-sponsor of the activity. If preregistering attendees, all material must indicate preregistration is for planning purposes only and seating will be available on a first-come, first-served basis. Program information will be published in ASHP materials according to the scheduled deadlines. Visit our Marketing Opportunities page to learn more about lead retrieval, preregistrant mailing lists, registration bag inserts, and other promotions. Symposia will be published on the meeting website as soon as they are approved by ASHP and the meeting hotel. You must click Yes to Publish within the application for it to appear in the online listing.

CE Credits

All commercially supported symposia must offer ACPE-approved continuing pharmacy education credit. It is the responsibility of the organization planning and conducting the program to arrange for an ACPE-accredited provider to serve as the provider for the program. ASHP will not assume responsibility for providing continuing education credit for a commercially supported symposium. A commercially supported symposium must be conducted in accordance with the ACPE Standards for Continuing Pharmacy Education, as well as the Standards for Integrity and Independence in Accredited Continuing Education, and the FDA Guidelines for Commercially-Supported Scientific and Educational Activities.

Approval and Confirmation

Commercial supporters using meeting planning or medical education companies to coordinate their programs must email a letter to confirm funding of the symposium and authorize the company to serve as their agent to Michelle Rasnick Tyler at [email protected]. This letter must be on the commercial supporter’s letterhead and must be received the same day as the application is submitted. All applications are subject to ASHP approval. Confirmation of meeting space and room assignments will be made by the hotel directly to the applicant. Confirmation of assigned day, time, and hotel will be available online after the application has been submitted and approved. Applications are processed on a first-come, first-served basis, based on hotel availability. Allow at least 10 business days for confirmation of space.

Changes/Withdrawals

Changes to your original schedule (date, time, hotel, attendance) must be submitted in writing to Michelle Rasnick Tyler at [email protected]. Activity organizers who cancel programs by March 8, 2024, will receive a refund of 50% of the full price of the symposium. After March 8, 2024, ASHP will retain the full price of the symposium.